This email and any files transmitted with it are confidential and intended solely for the intended recipient. If you are not the named addressee you should not disseminate, distribute, copy or alter this email. Any advice contained in or attached to this email is guidance only and should not be relied upon unless expressly state. Any views or opinions presented in this email are solely those of the author and might not represent those of LAP Property Services. Although LAP Property Services Limited has taken reasonable precautions to ensure no viruses are present in this email, the company cannot accept responsibility for any loss or damage arising from the use of this email or attachments.
LAP Property Services is a limited company registered in England and Wales with registered number: 7234470. Registered office: 21 Church Road, Poole, BH14 8UF. VAT registration number 153 7332 18.
Please note our bank details will not change during a transaction.
1. PURPOSE OF THIS NOTICE
Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
2. ABOUT US
LAP Property Services Ltd (“we”, “us”, “our” and “ours”) is a company providing maintenance services.
For the purpose of the Data Protection Legislation and this notice, we are the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this privacy notice.
We have appointed a data protection manager. Our data protection manager is our Data Protection Point of Contact and is responsible for assisting with enquiries in relation to this privacy notice or our treatment of your personal data. Should you wish to contact our Data Protection Point of Contact you can do so using the contact details noted at paragraph 13 (Contact Us), below.
3. HOW WE MAY COLLECT YOUR PERSONAL DATA
you provide us information directly in person, by email, by telephone, post, through our websites or social media
your information is provided to us by other data controllers you have provided your data to, directly or indirectly
publicly available registers (e.g. Electoral Roll, Companies House)
social media (e.g. Facebook, Twitter, LinkedIn)
research provided by 3rd party providers (e.g. internet search providers)
you engage us to provide our services and also during the provision of those services
you request a proposal or quotation from us in respect of the services we provide
4. THE KIND OF INFORMATION WE MAY HOLD ABOUT YOU
The information we hold about you may include the following:
company registration numbers
business activities of the person whose information we are processing
details of the goods and services we provided
correspondence and communication exchanged with you
information about any complaints, suggestions or enquiries you make to us
details of your visits to our website including, but not limited to, traffic data, location data, weblogs and other communication data, as explained in our Cookies policy
5. HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU
We may process your personal data for purposes necessary for the performance of our contract with you and to comply with our legal obligations.
We may process your personal data for the purposes necessary for the performance of our contract with our clients. This may include processing your personal data where you are an employee, subcontractor, supplier or customer of our client.
We may process your personal data for the purposes of our own legitimate interests provided that these interests do not override any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for marketing, business development, statistical and management purposes.
We may process your personal data for certain additional purposes with your consent, and in these limited circumstances where your consent is required for the processing of your personal data then you have the right to withdraw your consent to processing for such specific purposes.
Please note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.
Situations in which we will use your personal data
We may use your personal data in order to:
carry out our obligations arising from any agreements or contracts entered into between you and us (which will most usually be for the provision of our services)
carry out our obligations arising from any agreements or contracts entered into between our clients and us (which will most usually be for the provision of our services) where you may be a subcontractor, supplier or customer of our client
provide you with information related to our services and our events and activities that you request from us or which we feel may interest you, provided you have consented to be contacted for such purposes
facilitate the purchasing of our products in person, online, by phone or by email
deliver our products to you
send statements and invoices to you, and collect payments from you
request and receive information about our products
allow us to keep you informed on the products you use, that we supply or have supplied you in the past
manage customer relations
administer our websites
resolve customer service issues
facilitate information access requests
provide status updates to you about your queries
seek your thoughts and opinions online, by phone, by post and by email, on the services we provide
notify you about any changes to our services
In some circumstances we may anonymise or pseudonymise the personal data so that it can no longer be associated with you, in which case we may use it without further notice to you.
If you refuse to provide us with certain information when requested, we may not be able to perform the contract or agreement we have entered into with you. Alternatively, we may be unable to comply with our legal or regulatory obligations.
We may also process your personal data without your knowledge or consent, in accordance with this notice, where we are legally required or permitted to do so.
We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.
When assessing what retention period is appropriate for your personal data, we take into consideration:
the requirements of our business and the services provided
any statutory or legal obligations
the purposes for which we originally collected the personal data
the lawful grounds on which we based our processing
the types of personal data we have collected
the amount and categories of your personal data
whether the purpose of the processing could reasonably be fulfilled by other means
Change of purpose
Where we need to use your personal data for another reason, other than for the purpose for which we collected it, we will only use your personal data where that reason is compatible with the original purpose.
Should it be necessary to use your personal data for a new purpose, we will notify you and communicate the legal basis which allows us to do so before starting any new processing.
6. DATA SHARING
Why might you share my personal data with third parties?
We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us or where we have another legitimate interest in doing so.
Which third-party service providers process my personal data?
“Third parties” includes third-party service providers. The following activities may be carried out by third-party service providers, on our behalf: deliveries, IT and cloud services, professional advisory services, and administration services.
All third-party service providers we use are required to take commercially reasonable and appropriate security measures to protect your personal data. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.
What about other third parties?
We may share your personal data with other third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal data with a regulator or to otherwise comply with the law.
We do not and will not sell your personal data and do not and will not share your information with anyone, other than third parties acting on our behalf, for our mutual business transactions.
7. TRANSFERRING PERSONAL DATA OUTSIDE THE EUROPEAN ECONOMIC AREA (EEA)
We will not transfer the personal data we collect about you outside of the EEA.
8. DATA SECURITY
We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
9. RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION
Your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below.
Your rights in connection with personal data
Under certain circumstances, by law you have the right to:
Request access to your personal data. This enables you to receive details of the personal data we hold about you and to check that we are processing it lawfully.
Request correction of the personal data that we hold about you.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this basis. You also have the right to object where we are processing your personal information for direct marketing purposes.
Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
Request the transfer of your personal data to you or another data controller if the processing is based on consent, carried out by automated means and this is technically feasible.
If you want to exercise any of the above rights, please email our data protection point of contact email@example.com
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
10. RIGHT TO WITHDRAW CONSENT
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose (for example, in relation to direct marketing that you have indicated you would like to receive from us), you have the right to withdraw your consent for that specific processing at any time.
Once we have received notification that you have withdrawn your consent, we will no longer process your personal information (personal data) for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
11. LINKS TO OTHER WEBSITES
Our websites may contain links to and from other websites. If you follow a link to any of those websites, please note that those websites and the owners of those websites have their own privacy policies and we do not accept any responsibility or liability for those policies. We suggest that you carefully review the privacy policies of each website you visit before you submit any Data to those websites
12. CHANGES TO THIS NOTICE
Any changes we may make to our privacy notice in the future will be provided to you by updating our website.
This privacy notice was last updated on 24 May 2018
13. CONTACT US
If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please email firstname.lastname@example.org or telephone 02079938277
You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:
Information Commissioner’s Office
Telephone – 0303 123 1113 (local rate) or 01625 545 745
Website – https://ico.org.uk/concerns